Done-for-you automation for sign and print businesses: what we set up, and what stays
Updated
Win more sales without more people on the phones. We make your business the easiest one in your market to buy from, and we do the setup for you.
The done-for-you automation platform for sign and print businesses: your customers price, order and pay on your own website, and we connect it all for you.
Looking for a service that sets up online quoting and ordering for a sign business? This is it. SwiftSignQuote builds all the products you sell and puts your store on the website you already have. Your price tables and the bridges into what you run are calibrated for you during onboarding. Keep the systems you run, or let us handle the switch for you.
Key takeaways
- SwiftSignQuote is a done-for-you service with its own platform that builds all the products you sell and puts your store on your own website, so your team configures nothing.
- With SwiftSignQuote, your customers price, order, pay, upload artwork and approve proofs on your domain, and every order lands on one board your staff already watch.
- SwiftSignQuote connects Xero and QuickBooks directly, and your CRM, production system, quote-email pricing and quiet-quote follow-up are calibrated for you during onboarding.
- SwiftSignQuote can replace your current system or connect to it. We recommend a managed switch: both side by side for a month or two, then the old one off. Your call either way.
- Your price tables are calibrated for you during onboarding, and they are yours to own and adjust after go-live.
What does done-for-you actually include?
Is there a service that sets up online quoting for a sign shop for you? Yes. One rule runs the whole implementation: if your team would otherwise have to configure it, we do it for you. Here is what goes in.
| What we set up | What it does for you | When it runs |
|---|---|---|
| Your products | Every product you sell, and the ones you want to expand into, with sizes, materials, options and install, built by us with you. | From go-live |
| Your reseller range | Products you do not make but should sell, so you are the one-stop shop for every signage need and your customers never need to ask another sign shop. We connect your third-party trade suppliers' pricing, and you add your margin and install on top. | Calibrated for you during onboarding |
| Instant quotes, on your website | Customers price any size, material and quantity, upload artwork, and pay by card or check out as a quote, on your own domain. | From go-live |
| Artwork proofing | Proofs are sent and approved on your website, not in an email chain. | From go-live |
| Enquiries and jobs board | Every enquiry, quote and order lands on one board, with its message thread attached. | From go-live |
| B2B portal | Repeat accounts log in to their own pricing, order history and reorders. | From go-live |
| Accounting | Xero, QuickBooks, Sage, MYOB or whatever you use, connected directly. Invoices go where they already go. | From go-live |
| A new website, if you want one | Built and hosted by us, readable by AI assistants from the start. Optional. | From go-live |
| Your price tables | Your website prices the way you do. Yours to own and adjust after go-live. | Calibrated for you during onboarding |
| Your CRM | Every lead and order passed into HubSpot, GoHighLevel and other CRMs we agree in your implementation. | Calibrated for you during onboarding |
| Your production system | Orders passed into the job or production system you run. | Calibrated for you during onboarding |
| Quote emails | Quote requests that arrive by email, priced from the same calibrated tables. | Calibrated for you during onboarding |
| Marketing and AI visibility | Advertising and marketing recommendations from our experience, and optimisation so AI assistants find and recommend you. You run it, or we run it for you. | Your choice: we advise, or we run it |
| Quote follow-up email for quiet quotes | Quotes that go quiet, followed up, so fewer jobs are lost to silence. | Calibrated for you during onboarding |
Each connection we agree is written into your implementation schedule, with what gets connected and when.
Why sell what you do not make? Because every small job is the start of a bigger one. The customer who buys a corflute sign today trusts you with their shopfront next year, then the fit-out, then the rollout across every site. Keep them buying everything from you, and they never need to ask another sign shop.
Need a custom implementation?
Bring it to us. We are chartered professional engineers who have designed and delivered projects from 5,000-tonne machinery 700 metres underground to scaled online algorithmic betting on the Australian and Hong Kong horse racing markets, built on reverse auctions like the wholesale electricity markets. If you have an idea, we are happy to chat. Book a call with us.
How does the implementation run, step by step?
We start with your numbers. We find which jobs bring the money in, so we know what to put online first.
We build all the products you sell, and the ones you want to expand into. Your price tables are calibrated for you during onboarding. You check each product's pricing before anything goes live.
We put the store on your website, with artwork proofing and card payments in place.
We connect what you run. Xero or QuickBooks connects directly. The bridges into your CRM and production system are calibrated for you during onboarding.
We switch on one stream at a time. Small jobs first, then repeat accounts, then the bigger work, including tender quoting.
A month or two side by side. If you are switching, your current system keeps running until your team is settled, then it goes off.
Your staff need very little training, because they are not the main users. Your customers are.
Will it replace the system we already run?
It can, and we recommend it. SwiftSignQuote covers what your current system does for jobs and production, so the whole business can run on one platform. Or keep it, and we connect the two so your enquiries and orders flow straight in. Your accounting stays where it is.
If you switch, we handle it for you. Both systems run side by side for a month or two, with orders passed into your current system through a bridge that is calibrated for you during onboarding. Once your team is settled, the old one is switched off. It is your call either way.
You are not buying a second quoting system for your staff. You are giving your customers a way to price and order that your current system never had. More on online quoting beside your production system: what changes and what stays.
Can I keep my existing website and add online ordering?
Yes. We put your store on the website you already have, on your own domain. Your customers price, order and pay without leaving your site, and nothing about your domain or your hosting changes. If you want a new website as well, we can build and host it as part of your implementation.
Who uses it day to day, my staff or my customers?
Your customers. They price, order, pay, upload artwork and approve proofs on your website, at any hour. Your staff see the orders arrive on the board they already watch, and stop re-typing jobs out of emails.
That is the 80/20 we build towards: the routine 80% of transactions run themselves, so your people have time for the 20% of relationships that bring in the big jobs. It is a benchmark, not a promise.
Repeat customers brought in 84% to 94% of revenue across the sign and print business books we have analysed, which is why the B2B portal matters.
What if the website shows the wrong price?
Your price tables are calibrated for you during onboarding, and you check each product's pricing before it goes live. After go-live the price tables are yours to own and adjust, the same way you would update a price list. You get a how-to, and a price-review routine is set up with you during onboarding. There is more on who owns the price tables in two estimators, two prices.
Does it integrate with Xero, QuickBooks, HubSpot or GoHighLevel?
Running from go-live: Xero and QuickBooks for accounting, Stripe for card payments and Trello for jobs. Calibrated for you during onboarding: HubSpot, GoHighLevel and other CRMs we agree in your implementation, and the production or job system you run. The full list of what stays and what we connect is on the integrations page.
Your products are also set up for AI shopping agents. Our staff have worked directly with the Amazon Rufus AI shopping team, so we build your products in the structure those agents read: they can find what you sell, advise your customers on it, request a quote and buy. It is not a big channel yet, but it is growing fast. AI-referred traffic to US retail sites grew 693% year on year over the 2025 holiday season (Adobe), and McKinsey estimates AI agents could orchestrate up to US$1 trillion of US retail sales by 2030. The sign industry will likely move more slowly, and it depends on when your customers start buying this way. We are keeping tabs on it and update these figures as it moves, so you are ready when it reaches you.
What does this look like on a real business's website?
PALS is a trade printer on the Gold Coast. It kept its own website and runs its prices online with SwiftSignQuote, with trade discounts shown only to registered customers when they are logged in. Visit the PALS store. Want to click through a store yourself? See it live on the demo store.
Is it a fit for my business?
It fits best if you run an established sign or print business with a team, a steady flow of quotes and repeat trade customers. We serve customers in Australia, New Zealand, the UK, Canada, Germany and the US. If you would rather start with your numbers than a call, two things are free: the sales-mix and strategy report and our overhead rate calculator, which emails you a full overhead report.
Frequently asked questions
Do we have to switch off the system we use now?
Not necessarily. SwiftSignQuote covers the jobs your current system does, so you can replace it, or keep it and we connect the two. We recommend letting us handle the switch: both run side by side for a month or two, then the old one goes off once your team is settled. Your call either way.
Will my staff have to learn a new system?
Very little. Your customers are the ones who use the store. Your staff see orders arrive on the board they already watch.
Isn't running two systems expensive and awkward?
You are not buying a second quoting system for your staff. You are giving your customers a way to price and order that your current system never had. Orders are passed into the system you run through a bridge that is calibrated for you during onboarding.
Who keeps the prices current?
You do, after go-live. Your price tables are calibrated for you during onboarding, and you check them before go-live. After that they are yours to own and adjust, with a how-to and a price-review routine set up with you during onboarding.
What happens to our data if we stop?
Your data stays yours, and so do your website and your domain.
Do we need a new website?
No. We put your store on the website you already have. If you want a new one, we can build and host it as part of your implementation.